Real Estate Executive Assistant

Company: The Bienstock Group
Location: Glendale
Posted on: September 20, 2023

Job Description:

We're looking for a Real Estate Executive Assistant to serve as the right hand of the broker. Responsibilities include acting as the main point of contact for the broker, screening and delivering incoming messages, coordinating with vendors for listing preparation, planning meetings and appointments for the broker, and helping with tasks necessary for the operation of the brokerage.--

Please note that this is a full-time in-office position with a Sunday-Thursday schedule.

Responsibilities:

Oversee the broker's schedules, team meetings, and travel arrangements
Support the real estate office as needed with other assistant duties, such as picking up orders
Utilize database to safely keep track of customer records
Take notes and deliver messages from phone calls, emails, memos or reports to the broker
Liaise between the supervising broker and clients
Execute office management tasks such as systematizing office records, and buying office equipment
--- Answer and master the phones, always knowing the status and information and sales pitch of each of our properties by heart
--- Manage daily calendar and lead follow-up a schedule of CEO
--- Follow up with potential seller leads and interested open house parties
--- Coordinate prep work for the properties
--- Ensure properties are ready for scheduled showings and open houses
--- Host open houses and conduct showings
--- Act as a liaison between brokerage and clients by providing "white glove service"
--- Be on a winning team and enjoy working, innovating, and celebrating together

Qualifications:

Can work on deadline and handle private client information
2-3 years experience providing administrative support in a personal assistant role, or similar
Prior experience in real estate is a bonus
Strong interpersonal skills and time management skills
--- You are a pro at real estate executive support and taking care of the CEO with white-glove service
--- You are a pro at handling the back end of a real estate operation
--- You believe no task is too small
--- You have an upbeat personality and you love talking about and showing houses as much as we do
--- You excel at reciprocal feedback given and received in the spirit of learning, growth, iterating to get better results
--- You have curiosity and you love to learn about people's houses and life
--- You love diving deep into situations to get insight into every detail
--- You have the determination and you love seeing projects through to completion and problems solved
--- You love to get things right and you can work to figure out how to make it happen
--- You work well in a fast-paced environment and juggle many balls in the air at once
--- You are an expert communicator who can communicate in concise, clear, and warm tones
--- You know how to anticipate what others need before they need it and you're amazing at follow-up
--- You are great at logistics and scheduling and you're super organized
--- Reliable transportation and a Valid Driver's License is required

About Company:
The Bienstock Group is one of the top real estate firms in Los Angeles that always goes the extra mile for the buyers and sellers we represent. We are proud to exceed all expectations! We sell clients' homes for TOP dollar and we fiercely represent our clients' interests. Our service creates a huge WOW response and clients recognize how much we care. We love what we do!

Keywords: The Bienstock Group, Glendale , Real Estate Executive Assistant, Other , Glendale, Arizona