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Executive Assistant

Company: Aston Carter
Location: Glendale
Posted on: January 16, 2022

Job Description:

Description:Responsible for the day-to-day workings of the General Manager and her team and would work closely with the Executive Assistant to the Vice President, Corporate Innovation. Specific activities, such as our end-of-program Demo Day, will include scheduling 100+ executives, interacting regularly with their Executive Assistants, and securing the location and other logistics, as required. In addition, this job is very much about people, about formingstrong relationships with your leader and co-workers, and about understanding how to leverage the human capital within the enterprise to help the GM and her team flourish. As the "face" of the General Manager of the Accelerator , your professionalism, loyalty and attitude are a reflection of the office, and as such, are a critical component to its success. Every day as an Executive Support Professional is different! ? Organize and distribute Accelerator program materials (schedules/company, spreadsheets) that facilitate program operations;? Execute travel schedules worldwide; roll calls and messages; plan ahead for conference rooms, Zooms, etc.; and manage a heavy and often-changing calendar;? Read relevant newspapers and trade journals so you understand the mission of the office;? Purchase all office supplies for the department, pay invoices, handle mail and shipments, and manage purchase orders and vendor contracts;? Prepare regular reports and summaries -- you'll have tasks that you "own" completely;? Collaborate on projects by conducting research, writing and fact-checking;? Assist with on-boarding new employees - you'll be the "friendly face" that newbies count on to answer all their questions, including many who are quite senior in the organization;? Plan high-profile, complex events like Demo Day, Open Houses and offsites as well assmaller-scale gatherings such as team meals.Additional Skills & Qualifications:MUST HAVES: Use of MAC computer, able to take direction from others on the team, Relationship bldg. skills are a must, excellent Communication - written & verbal skills, Poise under pressure - cool, calm & collective, Organized, able to anticipate problems and able to manage them, comfortable w technology.


About Aston Carter:

At Aston Carter, we 're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients ' capabilities by seeking solvers and delivering solutions to address today 's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Glendale , Executive Assistant, Other , Glendale, Arizona

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