Grants Administrator- AZ- Office of Research & Sponsored Programs

Company: Midwestern University US
Location: Glendale
Posted on: March 20, 2023

Job Description:

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page: Grants Administrator- AZ- Office of Research & Sponsored Programs The Grants Administrator reports to the Grants Manager and is responsible for supporting grant administration including assisting with coordinating pre-and post-award related activities on behalf of faculty and staff in all Colleges of Midwestern University, focusing on the Downers Grove campus. Under the direction of the Grants Manager, this position will help to ensure the proper application of policies and regulations regarding the submission of external grants. -Essential Duties and Responsibilities

• Assist faculty in preparation of required internal documents and paperwork for submission of external grants.
• Assist faculty to identify, prepare, and collect grant application documents in preparation for submission.
• Under the direction of the Grants Manager, work with faculty and subcontractors to prepare necessary consortium agreements, consortium documents and assurance paperwork.
• Prepare and maintain internal networked folders for all grant submissions.
• Learn to use digital management software to aid with grant submissions, post award processing, and recording keeping.
• Help Grants Manager with identifying, reviewing, and submitting all grant proposals for approval on behalf of the institution.
• Support Grants Manager in working with faculty in budget development and creation of budget justifications to ensure accuracy and compliance with granting agency terms.
• Assist Grants Manager in pre-award administration by editing, proofreading grants, manuscripts, abstracts, presentations and other material, including recommending, reorganization for better flow, rewording for clarity, checking bibliography, verifying concordance between figures and text, suggesting new figures, and editing to comply with specified style guidelines and grant requirements.
• The level of detailed review provided to any grant depends on the lead time provided by the principal investigator and the number of other proposals going out at the time.
• Conduct the following grant administration Post-Award activities:
  • Assist with post-award accounting services including budget oversight to ensure financial integrity and compliance with regulatory guidelines. Assist Grants Manager in monitoring subcontractor invoices and follows-up with any variances.
  • Work with Grants Manager to evaluate post-award activity that deviates from initial proposals.
  • Serve as a resource to faculty, staff for questions on post-award activities, working with Grants Manager for interpretation and implementation of award terms, policies, procedures, and regulations.
  • Prepare internal award letters, update grants spreadsheets, provide information to Research Administrator for inclusion in Research Newsletter and Associate Director for inclusion in annual Research Report.
  • Assist faculty and staff by:
    • Informing faculty and staff of upcoming government, corporate, and foundation grants; conferences; fellowships/scholarships; reports; and other relevant information.
    • Identifying, researching, and disseminating to individual faculty members lists of potential funding sources, and information (e.g., news items) specific to their research and teaching interests.
    • Become cross-trained in multiple areas to provide general overlap with responsibilities of other ORSP personnel.
    • Perform other related duties incidental to the work described herein as requested by Grants Manager.Supervisory Responsibilities This job has no supervisory responsibilities.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner with regular, in-person, predictable attendance. Work from home up to two days per week may be allowed, consistent with university policy. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or Experience Bachelor's degree and 1 year of relevant experience is required. Previous experience in a research area for a university, federal, corporate, foundation, and or professional agency preferred. This individual must have excellent attention to detail, be highly organized with the ability to meet deadlines.Computer Skills Computer proficiency in MS Office (Word, Excel, Outlook). This individual must have strong technology skills to process grants using an electronic research administration platform. Experience with electronic research administration software (e.g. InfoEd Global) preferred.Language Skills Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.Reasoning AbilityIntermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Mathematical AbilityBasic skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs. -Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally required to stand. The employee is regularly required to walk; reach with hands and arms. The employee is frequently required to sit, use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close and distance vision.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is occasionally exposed to fumes or airborne particles and regularly exposed to outdoor weather conditions. The noise level in the work environment is usually moderate. -Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay ActsQualificationsEducationRequiredBachelors or better.ExperienceRequired 1 year of relevant experience is required Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Midwestern University US, Glendale , Grants Administrator- AZ- Office of Research & Sponsored Programs, Administration, Clerical , Glendale, Arizona