Grants Specialist- AZ- Office of Research and Sponsored Programs

Company: Midwestern University
Location: Glendale
Posted on: June 24, 2022

Job Description:

Summary The Grants Specialist reports directly to the Associate Director of Research and Sponsored Programs and is responsible for grant administration including coordinating pre-and post-award related activities on behalf of faculty and staff in all Colleges of Midwestern University on the Glendale, AZ campus. The Grants Specialist will support Biomedical Research, educational and other important initiatives by processing proposals or award amendments, communicating with sponsors as needed, and serving as the liaison for internal and external subcontracts and sponsors. The Grants Specialist will be distinguished by their expertise in grants and contracts administration and be seen as a subject matter expert in grant administration. - This position supports the Glendale, AZ campus, but may be located on either the Glendale, AZ or Downers Grove, Illinois campus. - This is a hybrid position that offers a mix of work from home and in the office. - - Essential Duties and Responsibilities

• Conduct the following grant administration Pre-Award activities:
  • Identify, review, recommend, and submit all grant proposals for approval on behalf of the institution
  • Ensure budget and budget justification are accurate and in compliance with granting agency terms
  • Provide expert editorial assistance to faculty to promote the development of research training grants through consultation both before and during the proposal stages
  • Provide pre-award administration by editing, proofreading grants, manuscripts, abstracts, presentations and other material, including recommending, reorganization for better flow, rewording for clarity, checking bibliography, verifying concordance between figures and text, suggesting new figures, and editing to comply with specified style guidelines and grant requirements.
  • The level of detailed review provided to any grant depends on the lead time provided by the principal investigator and the number of other proposals going out at the time.
  • Conduct the following grant administration Post-Award activities:
    • Provide post-award accounting services including budget oversight to ensure financial integrity and compliance with regulatory guidelines. Monitor subcontractor invoices and follows-up with any variances.
    • Evaluate post-award activity that deviates from initial proposals.
    • Assist in the preparation of the ORSP Research Annual Report that includes proposals submitted, grants funded, publications, and intramural funding.
    • Serve as liaison and subject matter expert to faculty, staff for questions on post-award activities, provide interpretation and implementation of award terms, policies, procedures, and regulations.
    • Assist faculty and staff as the grants administration subject matter expert by:
      • Researching a variety of topics and information for faculty and creating/writing sections as templates and online resources in support of the proposal and submission process where sections may be used in numerous grants, articles or other materials.
      • Providing technical advice to faculty with regards to proposal presentation and dissemination of information that can be used in the grant proposal revision process.
      • Providing editorial expertise to faculty and students, as required, via presentations or 1-on-1 consultation.
      • Informing faculty and staff of upcoming government, corporate, and foundation grants; conferences; fellowships/scholarships; reports; and other relevant information.
      • Identifying, researching, and disseminating to individual faculty members lists of potential funding sources, and information (e.g., news items) specific to their research and teaching interests.
      • Provide written review of Consortium Agreements to the Associate Director of ORSP.
      • Assists in developing research policies, SOPs and training materials as required by federal statutes or as requested by the ORSP Associate Director.
      • Become cross-trained in multiple areas to provide general overlap with responsibilities of other ORSP personnel.
      • Perform other related duties incidental to the work described herein as requested by the ORSP Associate Director. Supervisory Responsibilities - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner with regular, in-person, predictable attendance. - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Bachelor's degree is required with at least 3 years of pre-or post-award grants experience for a university, federal, corporate, foundation, and or professional agency. The individual may also have a Masters degree in Research Administration with at least 1 year of pre-or post-award grants experience. This individual must have excellent attention to detail, be highly organized with the ability to meet deadlines. Experience in scientific manuscript writing and research administration desired. Computer Skills - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Computer proficiency in MS Office (Word, Excel, Outlook). This individual must have strong technology skills to process grants using an electronic research administration platform. Experience with electronic research administration software (e.g. InfoEd Global) preferred. Other Skills Ability to collaborate with different levels of the institution or organization, both internally and externally. Knowledge of policies and regulations governing federal funding and accompanying compliance issues. Knowledge of editing rules and guidelines. Knowledge of contemporary writing styles. Knowledge of research methods and funding sources. Skill in designing resource tools, materials and presentations for writing proposals. - - Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand. The employee is regularly required to walk; reach with hands and arms. The employee is frequently required to sit, use hands to finger, handle, or feel; talk and hear. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. - Specific vision abilities required by this job include close and distance vision. We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long-term disability and voluntary supplementary life insurance and long-term disability plans. - We also offer flexible spending accounts; health care reimbursement account & child/dependent care account. We offer a work life balance with a competitive time off package including paid holiday's, sick/flex days, personal days & vacation days. - We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identify theft insurance and an employee assistance program. - We also have a wellness facility located onsite with a fully equipped fitness facility. - Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with -all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). - Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts. #CB

Keywords: Midwestern University, Glendale , Grants Specialist- AZ- Office of Research and Sponsored Programs, Administration, Clerical , Glendale, Arizona